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doc13992 University_Budget_Policy.pdf
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Page 1
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"text": "Policies and Regulations",
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"text": "POLICY TITLE:\nUniversity Budget"
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"text": "APPLIES TO:\nAll Divisions and Departments"
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"text": "ADMINISTRATIVE AUTHORITY:\nDivision of Finance and Administration\nChief Financial Officer (CFO)"
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"text": "APPROVED BY:\nKentucky State University Board of Regents"
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"text": "EFFECTIVE DATE:\nAugust 8, 2025",
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"text": "NEXT REVIEW DATE:\nAugust 8, 2028"
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"text": "The University Budget represents a financial plan for each fiscal year (July 1 through June 30). This policy governs the development, approval, management, and oversight of the budget to ensure fiscal responsibility, proper stewardship of funds, and alignment with KSU's strategic objectives."
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"text": "Funds are allocated to organizational units to provide for the operation of institutional programs and services. Organizational units are required to expend funds in the best interest of KSU by utilizing the principles of financial stewardship."
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"text": "Budget Office",
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"text": "The central KSU office responsible for coordinating the budget planning, allocation, and monitoring process."
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"text": "KSU's financial year, which runs from July 1 through June 30."
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"text": "A division, department, or other distinct unit within KSU with an allocated budget."
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"text": "Principles of Financial Stewardship include:"
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"text": "Each organizational unit must submit a budget proposal that is aligned with KSU's strategic objectives, the unit's needs, and available resources. The Budget Office consolidates proposals into a preliminary, balanced budget for review by the President and Chief Financial Officer. Upon approval, the budget is presented to the Board of Regents for approval prior to the beginning of the next fiscal year."
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"text": "Following the Board's approval of the budget, the Budget Office loads the budget into KSU's financial record system and communicates this information to organizational units within five (5) working days."
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"text": "Throughout the fiscal year, budget reviews must be conducted to assess the need for any significant adjustments to the budget, based on actual performance and updated forecasts. Adjustments to the current year's budget must be processed in a timely manner so that the budget always represents a current estimate of revenues and a realistic plan for expenditure."
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"text": "The Gold Book (KSU Bylaws)"
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"text": "Revision Type\nIssued (New Policy)",
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"text": "Drafter(s)/Editor(s)\nAnn Jarvis, Melissa Hicks, and Zach Atwell",
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