{ "document_id": 13991, "filename": "Data_Security_and_Management_Policy.pdf", "engine": "paddleocr_vl", "source_run_id": 14101, "generated_at": "2026-11-03T22:41:49+00:00", "page_count": 2, "counts_by_type": { "figure": 2, "header": 2, "heading": 10, "link": 1, "list": 1, "list_item": 4, "table": 2, "table_cell": 10, "text": 12 }, "timings": { "total_ms": 349, "structure_ms": 131, "text_layer_ms": 12, "build_ms": 3 }, "pages": [ { "document_id": 13991, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14101, "item_count": 17, "counts_by_type": { "figure": 2, "header": 2, "heading": 4, "text": 9 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.56, "t": 758.16, "r": 354.24, "b": 687.12 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "header", "bbox": { "l": 229.68, "t": 680.16, "r": 381.36, "b": 650.64 }, "text": "KENTUCKY STATE UNIVERSITY", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "header", "bbox": { "l": 241.92, "t": 644.64, "r": 369.6, "b": 631.2 }, "text": "Policies and Regulations", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "figure", "bbox": { "l": 232, "t": 756, "r": 379.56, "b": 621.4 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "text", "bbox": { "l": 33.84, "t": 606, "r": 221.76, "b": 572.64 }, "text": "POLICY TITLE:\nData Security and Management", "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "text", "bbox": { "l": 33.12, "t": 555.12, "r": 326.64, "b": 521.52 }, "text": "APPLIES TO:\nAll users of KSU information technology resources", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 33.36, "t": 504, "r": 287.52, "b": 452.4 }, "text": "ADMINISTRATIVE AUTHORITY:\nChief Information Officer (CIO)\nDepartment of Information Technology (IT)", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "text", "bbox": { "l": 33.36, "t": 435.6, "r": 289.2, "b": 401.52 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 33.6, "t": 384.24, "r": 132.96, "b": 350.64 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "text", "bbox": { "l": 33.6, "t": 332.4, "r": 155.04, "b": 299.76 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "heading", "bbox": { "l": 34.08, "t": 283.92, "r": 153.36, "b": 269.28 }, "text": "POLICY STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "text", "bbox": { "l": 33.36, "t": 250.8, "r": 578.4, "b": 187.68 }, "text": "All Kentucky State University (KSU) data must be protected through appropriate security controls, access management, and backup procedures to ensure its confidentiality, integrity, and availability. This policy establishes the framework for securing university data in compliance with the Data Classification Policy and applicable laws.", "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "heading", "bbox": { "l": 34.32, "t": 169.92, "r": 115.68, "b": 155.76 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "heading", "bbox": { "l": 34.08, "t": 136.8, "r": 113.76, "b": 123.6 }, "text": "Data Custodian", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "text", "bbox": { "l": 33.84, "t": 120.72, "r": 577.68, "b": 89.76 }, "text": "The entity responsible for the day-to-day maintenance, backup, and security of KSU Information Resources. The Department of Information Technology generally serves as the Data Custodian.", "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "heading", "bbox": { "l": 33.84, "t": 72, "r": 98.16, "b": 59.28 }, "text": "Data Owner", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "text", "bbox": { "l": 33.84, "t": 56.64, "r": 577.2, "b": 42 }, "text": "The KSU manager or department head responsible for the business function supported by an information", "reading_order": 16 } ] }, { "document_id": 13991, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14101, "item_count": 27, "counts_by_type": { "heading": 6, "link": 1, "list": 1, "list_item": 4, "table": 2, "table_cell": 10, "text": 3 }, "build_ms": 2, "items": [ { "id": "p2.1", "order": 1, "type": "text", "bbox": { "l": 32.88, "t": 754.08, "r": 393.84, "b": 740.64 }, "text": "resource. Data Owners are responsible for approving access to their data.", "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "heading", "bbox": { "l": 33.84, "t": 722.16, "r": 93.36, "b": 708.24 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "heading", "bbox": { "l": 34.08, "t": 690.96, "r": 112.32, "b": 678.24 }, "text": "Core Principles", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "text", "bbox": { "l": 32.88, "t": 676.08, "r": 578.4, "b": 647.04 }, "text": "KSU data will be protected through specific technical controls, access will be managed based on the principle of least privilege, and critical data will be backed up according to a defined schedule to ensure business continuity.", "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "heading", "bbox": { "l": 33.6, "t": 631.68, "r": 118.32, "b": 618.96 }, "text": "Implementation", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p2.6", "order": 6, "type": "text", "bbox": { "l": 33.36, "t": 617.76, "r": 577.68, "b": 588.96 }, "text": "The specific technical controls, access management procedures, and backup/disaster recovery plans are detailed in their respective implementing regulations.", "reading_order": 5 }, { "id": "p2.7", "order": 7, "type": "heading", "bbox": { "l": 33.6, "t": 572.64, "r": 267.6, "b": 558.48 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 6 }, { "id": "p2.8", "order": 8, "type": "list", "bbox": { "l": 54.025, "t": 539.92, "r": 301.417, "b": 482.15 }, "text": "", "attrs": { "item_count": 4 }, "children": [ { "id": "p2.8.1", "order": 9, "type": "list_item", "bbox": { "l": 54.025, "t": 539.92, "r": 195.625, "b": 527.9200000000001 }, "text": "KSU Data Classification Policy", "reading_order": 0 }, { "id": "p2.8.2", "order": 10, "type": "list_item", "bbox": { "l": 54.025, "t": 524.65, "r": 238.729, "b": 512.65 }, "text": "KSU Data Security Controls Regulation", "reading_order": 1 }, { "id": "p2.8.3", "order": 11, "type": "list_item", "bbox": { "l": 54.025, "t": 509.4, "r": 256.717, "b": 497.4 }, "text": "KSU Data Access Management Regulation", "reading_order": 2 }, { "id": "p2.8.4", "order": 12, "type": "list_item", "bbox": { "l": 54.025, "t": 494.15, "r": 301.417, "b": 482.15 }, "text": "KSU Data Backup and Disaster Recovery Regulation", "reading_order": 3 } ], "reading_order": 7 }, { "id": "p2.9", "order": 13, "type": "heading", "bbox": { "l": 34.32, "t": 465.6, "r": 102.24, "b": 451.44 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p2.10", "order": 14, "type": "table", "bbox": { "l": 34.8, "t": 436.08, "r": 575.52, "b": 404.64 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 4, "integrity": { 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"column_header": true, "header_source": "pdf" }, "reading_order": 2 }, { "id": "p2.10.4", "order": 18, "type": "table_cell", "bbox": { "l": 439.17, "t": 432.63, "r": 553.914, "b": 405.38 }, "text": "E-mail\nWendy.Dixie@kysu.edu", "attrs": { "row": 0, "col": 3, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "children": [ { "id": "p2.10.4.1", "order": 19, "type": "link", "bbox": { "l": 436.65, "t": 419.93, "r": 555.81, "b": 405.28 }, "text": "Wendy.Dixie@kysu.edu", "attrs": { "uri": "mailto:Wendy.Dixie@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 0 } ], "reading_order": 3 } ], "reading_order": 9 }, { "id": "p2.11", "order": 20, "type": "heading", "bbox": { "l": 34.32, "t": 388.32, "r": 90, "b": 374.64 }, "text": "HISTORY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p2.12", "order": 21, "type": "table", 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