{ "document_id": 13976, "filename": "Incomplete_Grades_Regulation.pdf", "engine": "paddleocr_vl", "source_run_id": 14086, "generated_at": "2026-11-03T22:40:38+00:00", "page_count": 2, "counts_by_type": { "figure": 2, "header": 2, "heading": 11, "link": 2, "list": 1, "list_item": 2, "table": 3, "table_cell": 13, "text": 11 }, "timings": { "total_ms": 406, "structure_ms": 188, "text_layer_ms": 12, "build_ms": 6 }, "pages": [ { "document_id": 13976, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14086, "item_count": 18, "counts_by_type": { "figure": 2, "header": 2, "heading": 5, "table": 1, "table_cell": 6, "text": 2 }, "build_ms": 2, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.8, "t": 758.16, "r": 354.24, "b": 687.12 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "header", "bbox": { "l": 229.68, "t": 680.16, "r": 381.36, "b": 650.64 }, "text": "KENTUCKY STATE UNIVERSITY", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "header", "bbox": { "l": 242.16, "t": 644.64, "r": 369.6, "b": 631.2 }, "text": "Policies and Regulations", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "figure", "bbox": { "l": 232, "t": 756, "r": 379.56, "b": 621.4 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "table", "bbox": { "l": 33.84, "t": 609.84, "r": 584.4, "b": 292.56 }, "text": "", "attrs": { "block_label": "table", "n_rows": 6, "n_cols": 2, "integrity": { "cells_checked": 6, "cells_flagged": 0 } }, "children": [ { "id": "p1.5.1", "order": 6, "type": "table_cell", "bbox": { "l": 36.025, "t": 604.67, "r": 150.124006, "b": 573.67 }, "text": "REGULATION TITLE:\nIncomplete Grades", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true, "merged_continuation": true }, "reading_order": 0 }, { "id": "p1.5.2", "order": 7, "type": "table_cell", "bbox": { "l": 36.025, "t": 553.42, "r": 156.555014, "b": 522.4200000000001 }, "text": "APPLIES TO:\nStudents and Faculty", "attrs": { "row": 1, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true, "merged_continuation": true }, "reading_order": 1 }, { "id": "p1.5.3", "order": 8, "type": "table_cell", "bbox": { "l": 36.025, "t": 502.15, "r": 443.266, "b": 436.901 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of the Registrar\nOffice of the Provost and Vice President of Academic & Student Affairs\nDivision of Academic & Student Affairs", "attrs": { "row": 2, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true, "merged_continuation": true }, "reading_order": 2 }, { "id": "p1.5.4", "order": 9, "type": "table_cell", "bbox": { "l": 36.025, "t": 416.631, "r": 287.906994, "b": 384.245 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "attrs": { "row": 3, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true, "merged_continuation": true }, "reading_order": 3 }, { "id": "p1.5.5", "order": 10, "type": "table_cell", "bbox": { "l": 36.025, "t": 365.351, "r": 132.809002, "b": 332.965 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "attrs": { "row": 4, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true, "merged_continuation": true }, "reading_order": 4 }, { "id": "p1.5.6", "order": 11, "type": "table_cell", "bbox": { "l": 36.025, "t": 318.147, "r": 154.178994, "b": 298.715 }, "text": "NEXT REVIEW DATE:", "attrs": { "row": 5, "col": 0, "rowspan": 1, "colspan": 2, "bbox_refit": true }, "reading_order": 5 } ], "reading_order": 4 }, { "id": "p1.6", "order": 12, "type": "heading", "bbox": { "l": 34.56, "t": 298.56, "r": 124.08, "b": 282.96 }, "text": "August 8, 2028", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 5 }, { "id": "p1.7", "order": 13, "type": "heading", "bbox": { "l": 34.32, "t": 266.4, "r": 187.44, "b": 251.76 }, "text": "REGULATION STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 6 }, { "id": "p1.8", "order": 14, "type": "text", "bbox": { "l": 33.84, "t": 234, "r": 577.68, "b": 186.72 }, "text": "This regulation governs the assignment and resolution of the \"I\" (incomplete) grade. An \"I\" grade is a temporary grade assigned only for unforeseen and extraordinary circumstances that prevent a student from completing a minor part of a course.", "reading_order": 7 }, { "id": "p1.9", "order": 15, "type": "heading", "bbox": { "l": 34.32, "t": 169.2, "r": 115.68, "b": 154.56 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p1.10", "order": 16, "type": "heading", "bbox": { "l": 33.6, "t": 136.08, "r": 150.72, "b": 122.64 }, "text": "Incomplete (“I”) Grade", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 9 }, { "id": "p1.11", "order": 17, "type": "text", "bbox": { "l": 33.6, "t": 120, "r": 577.68, "b": 72.72 }, "text": "A temporary grade assigned to a student who, due to an unforeseen and extraordinary circumstance, is unable to complete a minor portion of the required coursework before the end of a term. This grade is not included in the grade-point average (GPA).", "reading_order": 10 }, { "id": "p1.12", "order": 18, "type": "heading", "bbox": { "l": 34.08, "t": 55.2, "r": 92.88, "b": 40.8 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 11 } ] }, { "document_id": 13976, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14086, "item_count": 29, "counts_by_type": { "heading": 6, "link": 2, "list": 1, "list_item": 2, "table": 2, "table_cell": 7, "text": 9 }, "build_ms": 4, "items": [ { "id": "p2.1", "order": 1, "type": "heading", "bbox": { "l": 33.36, "t": 739.92, "r": 208.32, "b": 726.96 }, "text": "Eligibility for an Incomplete Grade", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "text", "bbox": { "l": 33.36, "t": 725.28, "r": 577.68, "b": 696.48 }, "text": "An \"I\" grade may only be assigned if an unforeseen and extraordinary situation prohibits a student from completing a minor part of the course, such as the final exam or a major term paper.", "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "text", "bbox": { "l": 33.12, "t": 681.12, "r": 456, "b": 667.68 }, "text": "The student must have made the request to the instructor before the end of the term.", "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "text", "bbox": { "l": 33.36, "t": 652.56, "r": 376.08, "b": 637.92 }, "text": "An \"I\" grade may not be used as a substitute for a \"D\" or an \"F\" grade.", "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "heading", "bbox": { "l": 33.6, "t": 622.56, "r": 229.2, "b": 609.84 }, "text": "Procedure for Requesting an \"I\" Grade", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p2.6", "order": 6, "type": "text", "bbox": { "l": 33.36, "t": 607.44, "r": 577.92, "b": 564.24 }, "text": "The student must file a written request for an incomplete grade with the instructor before the end of the course. An instructor may complete the request on a student's behalf only if the student is prevented from doing so by a medical emergency or similar circumstance.", "reading_order": 5 }, { "id": "p2.7", "order": 7, "type": "text", "bbox": { "l": 33.6, "t": 549.6, "r": 577.92, "b": 520.8 }, "text": "The instructor will complete the request, providing a detailed description of the work to be completed and the default grade the student will receive if the work is not submitted by the deadline.", "reading_order": 6 }, { "id": "p2.8", "order": 8, "type": "text", "bbox": { "l": 33.36, "t": 505.68, "r": 524.88, "b": 492.24 }, "text": "The instructor provides copies of the completed request to the student and their Chair and/or Dean.", "reading_order": 7 }, { "id": "p2.9", "order": 9, "type": "heading", "bbox": { "l": 33.6, "t": 476.4, "r": 160.32, "b": 463.44 }, "text": "Deadline for Completion", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p2.10", "order": 10, "type": "text", "bbox": { "l": 33.6, "t": 461.52, "r": 577.92, "b": 432.72 }, "text": "Work for an incomplete grade must be completed by the end of the eighth week of the next regular academic semester (fall or spring).", "reading_order": 9 }, { "id": "p2.11", "order": 11, "type": "text", "bbox": { "l": 33.36, "t": 417.84, "r": 577.44, "b": 388.8 }, "text": "If the work is not completed by the deadline, the \"I\" will automatically convert to the default grade calculated by the instructor, with the uncompleted work marked as a zero.", "reading_order": 10 }, { "id": "p2.12", "order": 12, "type": "text", "bbox": { "l": 33.36, "t": 373.92, "r": 578.16, "b": 344.4 }, "text": "In the event the original instructor is no longer with KSU, the department Chair will work with the student to complete the requirements.", "reading_order": 11 }, { "id": "p2.13", "order": 13, "type": "heading", "bbox": { "l": 33.6, "t": 329.28, "r": 267.36, "b": 314.88 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p2.14", "order": 14, "type": "list", "bbox": { "l": 54.025, "t": 296.35, "r": 189.901, "b": 269.08000000000004 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.14.1", "order": 15, "type": "list_item", "bbox": { "l": 54.025, "t": 296.35, "r": 173.905, "b": 284.35 }, "text": "KSU Grade System Policy", "reading_order": 0 }, { "id": "p2.14.2", "order": 16, "type": "list_item", "bbox": { "l": 54.025, "t": 281.08, "r": 189.901, "b": 269.08000000000004 }, "text": "KSU Class Attendance Policy", "reading_order": 1 } ], "reading_order": 13 }, { "id": "p2.15", "order": 17, "type": "heading", "bbox": { "l": 34.56, "t": 252.24, "r": 102.24, "b": 238.08 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 14 }, { "id": "p2.16", "order": 18, "type": "table", "bbox": { "l": 35.04, "t": 223.2, "r": 576.24, "b": 175.92 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 4, "integrity": { "cells_checked": 4, "cells_flagged": 0 } }, "children": [ { "id": "p2.16.1", "order": 19, "type": "table_cell", "bbox": { "l": 41.775, "t": 219.33000000000004, "r": 145.246, "b": 177.04999999999995 }, "text": "Subject\nGeneral Questions\nRegulation Questions", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p2.16.2", "order": 20, "type": "table_cell", "bbox": { "l": 163.08, "t": 219.33000000000004, "r": 269.424, "b": 177.04999999999995 }, "text": "Office\nOffice of the Provost\nOffice of the Registrar", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.16.3", "order": 21, "type": "table_cell", "bbox": { "l": 328.38, "t": 219.33000000000004, "r": 402.724, "b": 177.04999999999995 }, "text": "Telephone\n(502) 597-6946\n(502) 597-6234", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 }, { "id": "p2.16.4", "order": 22, "type": "table_cell", "bbox": { "l": 439.17, "t": 219.33000000000004, "r": 570.45, "b": 177.04999999999995 }, "text": "E-mail\nMichael.Dailey@kysu.edu\nYolanda.Benson@kysu.edu", "attrs": { "row": 0, "col": 3, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "children": [ { "id": "p2.16.4.1", "order": 23, "type": "link", "bbox": { "l": 436.65, "t": 206.85, "r": 567.12, "b": 192.2 }, "text": "Michael.Dailey@kysu.edu", "attrs": { "uri": "mailto:Michael.Dailey@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 0 }, { "id": "p2.16.4.2", "order": 24, "type": "link", "bbox": { "l": 436.65, "t": 191.7, "r": 572.56, "b": 177.05 }, "text": "Yolanda.Benson@kysu.edu", "attrs": { "uri": "mailto:Yolanda.Benson@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 1 } ], "reading_order": 3 } ], "reading_order": 15 }, { "id": "p2.17", "order": 25, "type": "heading", "bbox": { "l": 34.32, "t": 159.84, "r": 90, "b": 145.92 }, "text": "HISTORY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 16 }, { "id": "p2.18", "order": 26, "type": "table", "bbox": { "l": 35.28, "t": 129.84, "r": 576.48, "b": 97.92 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 3, "integrity": { "cells_checked": 3, "cells_flagged": 0 } }, "children": [ { "id": "p2.18.1", "order": 27, "type": "table_cell", "bbox": { "l": 41.775, "t": 127.02999999999997, "r": 159.615, "b": 99.76999999999998 }, "text": "Revision Type\nIssued (New Regulation)", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true }, "reading_order": 0 }, { "id": "p2.18.2", "order": 28, "type": "table_cell", "bbox": { "l": 262.1, "t": 127.02999999999997, "r": 387.308, "b": 99.76999999999998 }, "text": "Date of Issuance/Revision\nJune 2025", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.18.3", "order": 29, "type": "table_cell", "bbox": { "l": 424.17, "t": 127.02999999999997, "r": 516.462, "b": 99.76999999999998 }, "text": "Drafter(s)/Editor(s)\nZach Atwell", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 } ], "reading_order": 17 } ] } ] }