{ "document_id": 13970, "filename": "Information_Technology_Audit_and_Accountability_Policy.pdf", "engine": "paddleocr_vl", "source_run_id": 14080, "generated_at": "2026-11-03T22:40:02+00:00", "page_count": 2, "counts_by_type": { "figure": 2, "header": 1, "heading": 12, "link": 1, "list": 2, "list_item": 6, "table": 2, "table_cell": 7, "text": 8, "title": 1 }, "timings": { "total_ms": 380, "structure_ms": 147, "text_layer_ms": 12, "build_ms": 4 }, "pages": [ { "document_id": 13970, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14080, "item_count": 19, "counts_by_type": { "figure": 2, "header": 1, "heading": 8, "text": 7, "title": 1 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.8, "t": 758.16, "r": 354.24, "b": 687.36 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, 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technology", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 33.36, "t": 504.24, "r": 287.76, "b": 452.4 }, "text": "ADMINISTRATIVE AUTHORITY:\nChief Information Officer (CIO)\nDepartment of Information Technology (IT)", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "heading", "bbox": { "l": 34.08, "t": 435.6, "r": 123.36, "b": 420.96 }, "text": "APPROVED BY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 33.84, "t": 417.6, "r": 289.68, "b": 401.76 }, "text": "Kentucky State University Board of Regents", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "heading", "bbox": { "l": 34.08, "t": 384.24, "r": 133.68, "b": 369.84 }, "text": "EFFECTIVE DATE:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "heading", "bbox": { "l": 34.32, "t": 366.24, "r": 123.84, "b": 350.88 }, "text": "August 8, 2025", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "text", "bbox": { "l": 33.84, "t": 332.4, "r": 154.8, "b": 299.76 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "heading", "bbox": { "l": 34.08, "t": 283.92, "r": 153.36, "b": 269.04 }, "text": "POLICY STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "text", "bbox": { "l": 32.64, "t": 251.04, "r": 578.16, "b": 203.04 }, "text": "This policy establishes the framework for decreasing risks to Kentucky State University's (KSU) information technology (IT) resources and systems by ensuring accountability and adherence to security policies and procedures through a formal program of monitoring and reviews.", "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "heading", "bbox": { "l": 34.32, "t": 186, "r": 115.68, "b": 171.6 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "heading", "bbox": { "l": 33.6, "t": 152.88, "r": 77.52, "b": 139.68 }, "text": "IT Audit", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "text", "bbox": { "l": 33.36, "t": 137.04, "r": 577.44, "b": 106.32 }, "text": "A formal review and examination of an organization's information technology infrastructure, applications, and operations to assess compliance with policies and the effectiveness of controls.", "reading_order": 16 }, { "id": "p1.18", "order": 18, "type": "heading", "bbox": { "l": 33.84, "t": 88.08, "r": 93.12, "b": 73.68 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 17 }, { "id": "p1.19", "order": 19, "type": "heading", "bbox": { "l": 33.84, "t": 56.4, "r": 170.4, "b": 43.2 }, "text": "Audit and Review Program", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 18 } ] }, { "document_id": 13970, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14080, "item_count": 23, "counts_by_type": { "heading": 4, "link": 1, "list": 2, "list_item": 6, "table": 2, "table_cell": 7, "text": 1 }, "build_ms": 3, "items": [ { "id": "p2.1", "order": 1, "type": "list", "bbox": { "l": 33.36, "t": 741.28, "r": 577.2, "b": 650.88 }, "text": "", "attrs": { "item_count": 3 }, "children": [ { "id": "p2.1.1", "order": 2, "type": "list_item", "bbox": { "l": 34.08, "t": 741.28, "r": 577.2, "b": 710.4 }, "text": "KSU will adhere to a formal, documented process for the monitoring, managing, and reviewing of system, application, network, and user access.", "reading_order": 0 }, { "id": "p2.1.2", "order": 3, "type": "list_item", "bbox": { "l": 33.36, "t": 696.78, "r": 431.04, "b": 681.12 }, "text": "Periodic, random reviews will be conducted to identify system vulnerabilities.", "reading_order": 1 }, { "id": "p2.1.3", "order": 4, "type": "list_item", "bbox": { "l": 33.36, "t": 666.76, "r": 559.2, "b": 650.88 }, "text": "The remediation of any findings from these reviews will be prioritized and resolved on an ongoing basis.", "reading_order": 2 } ], "reading_order": 0 }, { "id": "p2.2", "order": 5, "type": "heading", "bbox": { "l": 33.84, "t": 635.28, "r": 101.76, "b": 623.04 }, "text": "Enforcement", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 6, "type": "text", "bbox": { "l": 33.12, "t": 620.16, "r": 578.4, "b": 576.72 }, "text": "Any employee, student, or other individual who commits a violation of this policy, or who refuses to cooperate in the investigation of a violation, may be subject to disciplinary action. Sanctions include, but are not limited to, termination, loss of data-access privileges, administrative sanctions, and personal civil and criminal liability.", "reading_order": 2 }, { "id": "p2.4", "order": 7, "type": "heading", "bbox": { "l": 33.84, "t": 561.84, "r": 266.64, "b": 547.68 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 3 }, { "id": "p2.5", "order": 8, "type": "list", "bbox": { "l": 54.025, "t": 528.9200000000001, "r": 257.065, "b": 486.15 }, "text": "", "attrs": { "item_count": 3 }, "children": [ { "id": "p2.5.1", "order": 9, "type": "list_item", "bbox": { "l": 54.025, "t": 528.9200000000001, "r": 157.897, "b": 516.9200000000001 }, "text": "KSU IT Security Policy", "reading_order": 0 }, { "id": "p2.5.2", "order": 10, "type": "list_item", "bbox": { "l": 54.025, "t": 513.65, "r": 257.065, "b": 501.65 }, "text": "KSU Appropriate Use of Technology Policy", "reading_order": 1 }, { "id": "p2.5.3", "order": 11, "type": "list_item", "bbox": { "l": 54.025, "t": 498.15, "r": 195.625, "b": 486.15 }, "text": "KSU Data Classification Policy", "reading_order": 2 } ], "reading_order": 4 }, { "id": "p2.6", "order": 12, "type": "heading", "bbox": { "l": 34.32, "t": 469.68, "r": 102.24, "b": 455.76 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 5 }, { "id": "p2.7", "order": 13, "type": "table", "bbox": { "l": 34.32, "t": 440.16, "r": 575.28, "b": 408.48 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 4, "integrity": { "cells_checked": 4, "cells_flagged": 0 } }, "children": [ { "id": "p2.7.1", "order": 14, "type": "table_cell", "bbox": { "l": 41.775, "t": 436.63, "r": 131.463, "b": 409.38 }, "text": "Subject\nGeneral Questions", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p2.7.2", "order": 15, "type": "table_cell", "bbox": { "l": 190.08, "t": 436.63, "r": 270.708, "b": 409.38 }, "text": "Office\nOffice of the CIO", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.7.3", "order": 16, "type": "table_cell", "bbox": { "l": 328.38, "t": 436.63, "r": 402.724, "b": 409.38 }, "text": "Telephone\n(502) 597-7000", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 }, { "id": "p2.7.4", "order": 17, "type": "table_cell", "bbox": { "l": 439.17, "t": 436.63, "r": 553.914, "b": 409.38 }, "text": "E-mail\nWendy.Dixie@kysu.edu", "attrs": { "row": 0, "col": 3, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "children": [ { "id": "p2.7.4.1", "order": 18, "type": "link", "bbox": { "l": 436.65, "t": 424.02, "r": 555.81, "b": 409.37 }, "text": "Wendy.Dixie@kysu.edu", "attrs": { "uri": "mailto:Wendy.Dixie@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 0 } ], "reading_order": 3 } ], "reading_order": 6 }, { "id": "p2.8", "order": 19, "type": "heading", "bbox": { "l": 34.32, "t": 392.4, "r": 90, "b": 378.72 }, "text": "HISTORY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 7 }, { "id": "p2.9", "order": 20, "type": "table", "bbox": { "l": 35.52, "t": 347.52, "r": 576.48, "b": 284.4 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 3, "integrity": { "cells_checked": 3, "cells_flagged": 0 } }, "children": [ { "id": "p2.9.1", "order": 21, "type": "table_cell", "bbox": { "l": 41.775, "t": 344.85, "r": 199.311, "b": 287.35 }, "text": "Revision Type\nIssued (New Policy)\nSubstantive Revisions\nMinor Revisions (New Template)", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p2.9.2", "order": 22, "type": "table_cell", "bbox": { "l": 284.63, "t": 344.85, "r": 409.838, "b": 287.35 }, "text": "Date of Issuance/Revision\nApril 2020\nDecember 18, 2023\nJune 2025", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.9.3", "order": 23, "type": "table_cell", "bbox": { "l": 424.17, "t": 344.85, "r": 565.086, "b": 287.35 }, "text": "Drafter(s)/Editor(s)\nUnknown\nWendy Dixie and Zach Atwell\nWendy Dixie and Zach Atwell", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 } ], "reading_order": 8 } ] } ] }