{ "document_id": 13954, "filename": "Course_Withdrawal_Regulation.pdf", "engine": "paddleocr_vl", "source_run_id": 14065, "generated_at": "2026-11-03T22:39:07+00:00", "page_count": 2, "counts_by_type": { "figure": 2, "header": 2, "heading": 17, "link": 2, "list": 1, "list_item": 2, "table": 2, "table_cell": 7, "text": 16 }, "timings": { "total_ms": 428, "structure_ms": 193, "text_layer_ms": 14, "build_ms": 5 }, "pages": [ { "document_id": 13954, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14065, "item_count": 20, "counts_by_type": { "figure": 2, "header": 2, "heading": 10, "text": 6 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.8, "t": 758.16, "r": 354.24, "b": 687.12 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "header", "bbox": { "l": 229.68, "t": 680.16, "r": 381.36, "b": 650.64 }, "text": "KENTUCKY STATE UNIVERSITY", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "header", "bbox": { "l": 242.16, "t": 644.64, "r": 369.36, "b": 631.2 }, "text": "Policies and Regulations", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "figure", "bbox": { "l": 232, "t": 756, "r": 379.56, "b": 621.4 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "heading", "bbox": { "l": 33.84, "t": 606.24, "r": 150.48, "b": 573.12 }, "text": "REGULATION TITLE: Course Withdrawal", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "text", "bbox": { "l": 33.84, "t": 554.64, "r": 158.4, "b": 521.28 }, "text": "APPLIES TO:\nStudents and Faculty", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 33.6, "t": 504, "r": 444.96, "b": 453.84 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of the Registrar\nOffice of the Provost and Vice President of Academic & Student Affairs", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "heading", "bbox": { "l": 34.32, "t": 435.6, "r": 123.6, "b": 420.96 }, "text": "APPROVED BY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 33.84, "t": 417.6, "r": 289.68, "b": 402 }, "text": "Kentucky State University Board of Regents", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "heading", "bbox": { "l": 34.32, "t": 384.24, "r": 133.92, "b": 369.84 }, "text": "EFFECTIVE DATE:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "heading", "bbox": { "l": 34.32, "t": 366.24, "r": 123.84, "b": 350.88 }, "text": "August 8, 2025", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "heading", "bbox": { "l": 34.08, "t": 332.64, "r": 154.8, "b": 318.24 }, "text": "NEXT REVIEW DATE:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "heading", "bbox": { "l": 34.32, "t": 315.36, "r": 124.08, "b": 299.76 }, "text": "August 8, 2028", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "heading", "bbox": { "l": 34.32, "t": 283.92, "r": 187.2, "b": 269.04 }, "text": "REGULATION STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "text", "bbox": { "l": 33.84, "t": 250.8, "r": 577.68, "b": 221.52 }, "text": "This regulation governs the procedures for student-initiated and KSU-initiated (administrative) withdrawals from a course.", "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "heading", "bbox": { "l": 34.32, "t": 201.84, "r": 115.44, "b": 187.44 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "heading", "bbox": { "l": 34.08, "t": 169.68, "r": 127.44, "b": 155.76 }, "text": "Withdrawal (\"W\")", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 16 }, { "id": "p1.18", "order": 18, "type": "text", "bbox": { "l": 33.84, "t": 152.88, "r": 578.16, "b": 122.4 }, "text": "A grade reported for students who officially withdraw from a course prior to the established deadline. The \"W\" grade is not included in the grade-point average.", "reading_order": 17 }, { "id": "p1.19", "order": 19, "type": "heading", "bbox": { "l": 34.08, "t": 104.64, "r": 210, "b": 90.96 }, "text": "Administrative Withdrawal (\"AW\")", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 18 }, { "id": "p1.20", "order": 20, "type": "text", "bbox": { "l": 33.84, "t": 88.8, "r": 577.44, "b": 58.32 }, "text": "A grade assigned to a student who has been administratively withdrawn by the university due to non-attendance or non-participation in a course.", "reading_order": 19 } ] }, { "document_id": 13954, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14065, "item_count": 31, "counts_by_type": { "heading": 7, "link": 2, "list": 1, "list_item": 2, "table": 2, "table_cell": 7, "text": 10 }, "build_ms": 4, "items": [ { "id": "p2.1", "order": 1, "type": "heading", "bbox": { "l": 33.6, "t": 754.32, "r": 93.12, "b": 740.4 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "heading", "bbox": { "l": 33.12, "t": 737.76, "r": 265.44, "b": 724.8 }, "text": "Withdrawal for Non-Attendance at Term Start", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "text", "bbox": { "l": 33.12, "t": 722.64, "r": 436.08, "b": 708.96 }, "text": "On the 13th day of classes of a major semester, instructors will verify class rosters.", "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "text", "bbox": { "l": 33.84, "t": 694.08, "r": 577.92, "b": 665.52 }, "text": "Students who have never attended a class meeting will be administratively withdrawn, and all applicable charges will be reversed.", "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "text", "bbox": { "l": 33.12, "t": 649.68, "r": 577.92, "b": 620.88 }, "text": "Students who have attended at least one class meeting but have stopped attending are subject to the Class Attendance Policy. This process does not apply to the summer session.", "reading_order": 4 }, { "id": "p2.6", "order": 6, "type": "heading", "bbox": { "l": 33.36, "t": 606, "r": 248.16, "b": 592.8 }, "text": "Student-Initiated Withdrawal (\"W\" Grade)", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 5 }, { "id": "p2.7", "order": 7, "type": "text", "bbox": { "l": 33.36, "t": 590.64, "r": 576.96, "b": 562.32 }, "text": "A student may withdraw from a course and receive a \"W\" grade on their transcript if the withdrawal occurs before the end of the tenth full week of a semester.", "reading_order": 6 }, { "id": "p2.8", "order": 8, "type": "text", "bbox": { "l": 33.6, "t": 547.2, "r": 578.16, "b": 519.12 }, "text": "For a summer session or short course, the withdrawal must occur before two-thirds of the instructional days have elapsed.", "reading_order": 7 }, { "id": "p2.9", "order": 9, "type": "text", "bbox": { "l": 33.12, "t": 503.52, "r": 548.16, "b": 489.36 }, "text": "A student who fails to follow proper KSU withdrawal procedures will receive a grade of \"F\" in that course.", "reading_order": 8 }, { "id": "p2.10", "order": 10, "type": "heading", "bbox": { "l": 33.12, "t": 474, "r": 351.84, "b": 460.56 }, "text": "Administrative Withdrawal for Non-Participation (\"AW\" Grade)", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 9 }, { "id": "p2.11", "order": 11, "type": "text", "bbox": { "l": 33.36, "t": 459.36, "r": 577.92, "b": 415.68 }, "text": "An instructor may initiate the administrative withdrawal procedure for a student who is in jeopardy of failing due to missed classes or assignments. For online courses, this applies to students who miss two or more assignments.", "reading_order": 10 }, { "id": "p2.12", "order": 12, "type": "text", "bbox": { "l": 33.36, "t": 400.8, "r": 482.4, "b": 386.4 }, "text": "The administrative withdrawal period is from week three through week eight of a semester.", "reading_order": 11 }, { "id": "p2.13", "order": 13, "type": "text", "bbox": { "l": 33.36, "t": 371.28, "r": 577.92, "b": 342.48 }, "text": "Before notifying the Registrar, the instructor must first contact Student Success, which will attempt to contact the student and develop a plan for success.", "reading_order": 12 }, { "id": "p2.14", "order": 14, "type": "text", "bbox": { "l": 33.36, "t": 327.84, "r": 577.92, "b": 298.8 }, "text": "If Student Success cannot contact the student within one week, the withdrawal process will proceed. An administrative withdrawal is marked as \"AW\" on the student's transcript.", "reading_order": 13 }, { "id": "p2.15", "order": 15, "type": "heading", "bbox": { "l": 33.6, "t": 282.96, "r": 267.36, "b": 268.32 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 14 }, { "id": "p2.16", "order": 16, "type": "list", "bbox": { "l": 54.025, "t": 249.83000000000004, "r": 189.901, "b": 222.58000000000004 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.16.1", "order": 17, "type": "list_item", "bbox": { "l": 54.025, "t": 249.83000000000004, "r": 182.641, "b": 237.83000000000004 }, "text": "KSU Grading System Policy", "reading_order": 0 }, { "id": "p2.16.2", "order": 18, "type": "list_item", "bbox": { "l": 54.025, "t": 234.58000000000004, "r": 189.901, "b": 222.58000000000004 }, "text": "KSU Class Attendance Policy", "reading_order": 1 } ], "reading_order": 15 }, { "id": "p2.17", "order": 19, "type": "heading", "bbox": { "l": 34.32, "t": 205.68, "r": 102.24, "b": 191.52 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 16 }, { "id": "p2.18", "order": 20, "type": "table", "bbox": { "l": 34.8, "t": 176.64, "r": 576.24, "b": 129.36 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 4, "integrity": { "cells_checked": 4, "cells_flagged": 0 } }, "children": [ { "id": "p2.18.1", "order": 21, "type": "table_cell", "bbox": { "l": 41.775, "t": 173.04999999999995, "r": 145.191, "b": 130.79999999999995 }, "text": "Subject\nGeneral Questions\nRegulation Questions", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p2.18.2", "order": 22, "type": "table_cell", "bbox": { "l": 163.08, "t": 173.04999999999995, "r": 269.424, "b": 130.79999999999995 }, "text": "Office\nOffice of the Provost\nOffice of the Registrar", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.18.3", "order": 23, "type": "table_cell", "bbox": { "l": 328.38, "t": 173.04999999999995, "r": 402.724, "b": 130.79999999999995 }, "text": "Telephone\n(502) 597-6946\n(502) 597-6234", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 }, { "id": "p2.18.4", "order": 24, "type": "table_cell", "bbox": { "l": 439.17, "t": 173.04999999999995, "r": 570.45, "b": 130.79999999999995 }, "text": "E-mail\nMichael.Dailey@kysu.edu\nYolanda.Benson@kysu.edu", "attrs": { "row": 0, "col": 3, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "children": [ { "id": "p2.18.4.1", "order": 25, "type": "link", "bbox": { "l": 436.65, "t": 160.46, "r": 567.12, "b": 145.81 }, "text": "Michael.Dailey@kysu.edu", "attrs": { "uri": "mailto:Michael.Dailey@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 0 }, { "id": "p2.18.4.2", "order": 26, "type": "link", "bbox": { "l": 436.65, "t": 145.31, "r": 572.56, "b": 130.66 }, "text": "Yolanda.Benson@kysu.edu", "attrs": { "uri": "mailto:Yolanda.Benson@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 1 } ], "reading_order": 3 } ], "reading_order": 17 }, { "id": "p2.19", "order": 27, "type": "heading", "bbox": { "l": 34.32, "t": 113.28, "r": 90.24, "b": 99.6 }, "text": "HISTORY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 18 }, { "id": "p2.20", "order": 28, "type": "table", "bbox": { "l": 35.28, "t": 83.52, "r": 576.24, "b": 51.12 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 3, "integrity": { "cells_checked": 3, "cells_flagged": 0 } }, "children": [ { "id": "p2.20.1", "order": 29, "type": "table_cell", "bbox": { "l": 41.775, "t": 80.77499999999998, "r": 159.615, "b": 53.52499999999998 }, "text": "Revision Type\nIssued (New Regulation)", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true }, "reading_order": 0 }, { "id": "p2.20.2", "order": 30, "type": "table_cell", "bbox": { "l": 262.1, "t": 80.77499999999998, "r": 387.308, "b": 53.52499999999998 }, "text": "Date of Issuance/Revision\nJune 2025", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.20.3", "order": 31, "type": "table_cell", "bbox": { "l": 424.17, "t": 80.77499999999998, "r": 516.462, "b": 53.52499999999998 }, "text": "Drafter(s)/Editor(s)\nZach Atwell", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 } ], "reading_order": 19 } ] } ] }